Scholarship Notebook

Dear Class of 2021,
This year, I’m excited to announce that our Scholarship Notebook Program is going digital! Although this year's change is ultimately the result of coronavirus, I’ve wanted to digitize the program for many years. The program will run in the same way, but you’ll design and submit your notebooks digitally. 
There are a few positives to this change. For one, a digital program allows you to show off your creative skills and give basic graphic design a try! Don’t worry if you’re new to this — there are plenty of resources to help you along the way. Additionally, scholarship committees praised the digitized notebooks that I scanned last year. Many noted that having your information digitally allowed committees to know the scholarship applicants better, enhancing the selection process. 

Below you will find several resources to help you through this new process. I suggest working through the resources in order. I want this process to be available to everyone, so I’m offering instructional videos and templates to help. You'll see in the instructions below that you can simply follow the templates, or you can get a little creative! Either way, these resources will help you complete your digital scholarship notebook.
Please be sure to read ALL the instructions carefully and watch EVERY video!!! This year we are unable to gather in large groups to hold Scholarship Notebook Workshops, as I have organized in past years, so this is your only means to understand this new process.
It may seem like a lot of reading and watching, but trust me, you’ll be glad you did! In fact, it may
SAVE you time because if you put your notebook together incorrectly, it will be VERY difficult to correct once it’s in pdf format – you will need to start all over.
READ AND WATCH EVERYTHING!!! You may even find yourself revisiting these instructions and videos several times.
You will be instructed on how to use a design program called
“CANVA” to create your scholarship notebook. NOTE! This is NOT to be confused with Canvas, the remote learning program you’re using with your classroom teachers. CANVA is a free online program and you will need to sign up for an account. Again, watch the videos for all the step-by-step information you will need.

START HERE:

#1 – Scholarship Notebook Checklist 

You’ll find a written version of scholarship notebook instructions at the end of this page, but this website should be your MAIN resource. Follow the step-by-step instructions, download the documents as needed, and watch the helpful how-to videos to clarify the processes and answer any questions. To help you stay on track, you can download a handy checklist here:
Class of 2021 Scholarship Notebook Checklist
#2 — Scholarship Notebook Application
To start your scholarship notebook, download the scholarship notebook application here: 
Class of 2021 Scholarship Notebook Application
Please fill it out and save it as a PDF. Feel free to wait to save your final version until it gets closer to the Scholarship Notebook deadline (February 10, 2021). Perhaps some of the information (cumulative GPA, class rank, colleges, awards, activities, etc.) may change slightly over the first semester. Get started now, but wait to save a final version until you know the information is complete and accurate.
Please watch the instructional video below: 
VIDEO: HOW TO DOWNLOAD & COMPLETE YOUR APPLICATION PAGE

#3
Personal Statement The personal statement is one of the most important parts of the scholarship notebook. It's where you get to tell your story, share more about the person you are, and expand on any hardships you've overcome. You should also use the personal statement to explain your future plans and highlight any financial need you and your family have. When scholarship committees view notebooks, the personal statement is where the committee members can learn more about you and decide if you'll receive a scholarship.
Please write no more than two pages and remember to save it as a PDF. It is CRUCIAL to double and triple check your spelling and grammar! Scholarship committees notice these errors, and they can cost you scholarships. If you need any help with this process, feel free to reach out to Ms. Sanders in the Career Center, your counselors, or your English teachers.

#4 Letters of Recommendation This year, you must provide at least two letters of recommendation (maximum of four). At least one letter should be from a teacher or administrator, and at least one from someone outside of the school who knows you well and can speak to your character. Some examples include a coach, a boss or supervisor from work, or someone from your church, volunteer organization, or community activity like 4-H.
You can download the letter of recommendation template here: Letter of Recommendation
Fill out the information and distribute a copy to the people you want to write your letters. Remember, you don't need to include this form in your scholarship notebook — only include the actual letters of recommendation! If you need help understanding how to do this, please watch the instructional video here:
VIDEO: HOW TO DOWNLOAD & DISTRIBUTE LETTER OF RECOMMENDATION FORMS
#5 — Scholarship Notebook Pages Now for the fun part! As you may know, a scholarship notebook requires more pages than the application, letters of recommendation, and personal statement. You also need a cover page and other pages that show off your accomplishments.
This year, because the notebooks are digital, students should use the free online design program, Canva (not to be confused with the online school program Canvas!!).
(STOP — DON'T GO TO CANVA YET! KEEP READING AND FIND THE INSTRUCTIONS, VIDEO, AND TEMPLATES BELOW!!)
You will design several pages that may include:

- Cover Page

- Extracurricular Activities (clubs, sports, leadership, etc.)

- Community Activities (church, volunteerism, clubs and sports outside of school, etc.)

- Awards & Accomplishments (trophies, certificates, honors, etc.)

- Jobs (after school job, weekend job, seasonal jobs, etc.)

- Hobbies & Interests (music, art, photography, hiking, camping, traveling, woodworking, etc.)

- Others (family, pets, collections, etc.)

- Thank You (an optional page you can put at the end)


Remember, the scholarship notebook doesn't have to be just about your time at SHS! It's all about YOU, and that can include who you are and what you like to do outside of school.
IT'S VITAL THAT YOU WATCH THESE INSTRUCTIONAL VIDEOS BEFORE YOU START:

VIDEO #1: HOW TO ACCESS THE TEMPLATE PAGES + BASIC EDITS

VIDEO #2: HOW TO FURTHER EDIT THE DESIGN

VIDEO #3: HOW TO DOWNLOAD & SAVE YOUR PAGES


Have you watched the video? Please watch before proceeding because many questions are answered there. Once you've watched the video, you can access Canva templates for your scholarship notebook pages here: SCHOLARSHIP NOTEBOOK TEMPLATE PAGES
A Few Reminders:
- Please make sure you save your cover page separately as a PDF, then save the others as a group PDF (instructions in the video). - Try to make your scholarship notebook between 8-20 pages. No more than 20 pages in total, please! - To highlight awards and trophies, upload photos and insert them into the Canva pages instead of separate pages (see video for instructions).
#6 — Transcripts
Transcripts will not be ready until February 3, 2021, so this should be the last page you collect for your scholarship notebook. To obtain a copy of your transcript, you need to email Mrs. Kettle at DKettle@sequimschools.org and request one. You'll also need to request your cumulative GPA and Class Rank to put into your application page.
Don't Wait! Email Mrs. Kettle on February 3rd and get your transcript ASAP so you can submit your scholarship notebook on time!
#7 — Creating Your Final Scholarship Notebook
Now that you have all the pages you need, it's time to put your scholarship notebook in the correct order and create your final PDF document! Woo-hoo!
All pages should be saved to your computer. This is the correct order that your scholarship notebook
MUST FOLLOW: Cover Page, Application, Personal Statement, Letters of Recommendation, Other Pages, and Transcript.
So how do you put them all together? You'll use a free online tool called
PDFJoiner. Please watch the instructional video below to understand how to put the PDFs together in the correct order:
VIDEO: HOW TO JOIN ALL YOUR PAGES TOGETHER INTO ONE PDF FILE

IMPORTANT: Please double, triple, and quadruple check your notebook pages for any grammar or spelling errors! Once you combine your pages into one large PDF file, it is VERY difficult to make changes.
#8 — Google Form
The last step in the process is to fill out this Google Form questionnaire. Remember: to complete a Google Form, you need a Google account! Some of this information is duplicate from the application form, but you must provide that information here, too:
GOOGLE FORM

#9 — Send Your Notebook to Ms. Sanders
To officially submit your notebook to Ms. Sanders, you must take the following steps:
1. Email Ms. Sanders to let her know that you are finished with your notebook, and you completed the Google Form. 2. Ms. Sanders will email you a link to a Google Drive folder. You must upload your large scholarship notebook PDF file to that Google Drive folder. Remember, you'll need a Google account to upload into Google Drive! 3. Send an email back to Ms. Sanders confirming you uploaded the file.
VIDEO: HOW TO UPLOAD YOUR SCHOLARSHIP NOTEBOOK IN GOOGLE DRIVE
Note: Your scholarship notebook is not considered officially submitted until you complete all three steps and receive a final confirmation from Ms. Sanders! Be sure to give yourself enough time to do this before the deadline.
LATE NOTEBOOKS WILL NOT BE ACCEPTED.

#10 — Celebrate! And Look For Other Opportunities
Congratulations, you've submitted your scholarship notebook! Now you can take a deep breath knowing you took an important step in obtaining financial assistance for your future. Good job, you!
Remember, the scholarship notebook is only one opportunity for scholarships.
The reality is that not everyone who submits a scholarship notebook will receive a scholarship. But don't fret — there are SO MANY independent scholarships available; you just have to find them and apply for them. Please check the Career Center website regularly, as Ms. Sanders will be updating it with other scholarship opportunities as they arise. Also, be sure to check your school email regularly! Ms. Sanders will send scholarship announcements and updates periodically.
MOST STUDENTS WHO RECEIVE A LOT OF SCHOLARSHIPS DO SO BECAUSE THEY ACTIVELY APPLY FOR OTHER OPPORTUNITIES BEYOND THE SCHOLARSHIP NOTEBOOK PROGRAM.
Good luck, seniors! If you have any questions along the way, you can email Ms. Sanders at mitzi@sequimschools.org.
DOWNLOADABLE RESOURCES:

Scholarship Notebook Checklist

Scholarship Notebook Written Instructions

2021 Scholarship Application Form

Letter of Recommendation Form